For further information and
contact details, follow this link to our
Selling to the Council Guide.
Please direct procurement enquiries to the Corporate Procurement
Officer.
Telephone: 01638 719331
E-mail:
donna.shrimpton@forest-heath.gov.uk
Current Opportunities
Please note that, if the closing date for expressions of interest
has passed, no more applications can be considered.
The Council currently requires expressions of interest for the
following;
Tenders
Guineas Car Park replacement Lighting
Residents Parking Zones
Expression of Interest to be submitted for the above
no later than 9th January 2009
Quotes
Forest Heath News Consultation Brief;
To identify improvements to content, style, and accessibility of
FHN and in addition preferred methods of communication/information
provision between residents and the Council.
Expressions of Interest to be submitted for the above no
later than Noon Friday 19th December 2008
Expressions of interest for these quotations/tenders must be
received no later than stated. All suppliers submitting an
expression of interest for the above quote and
tenders will be invited to quote/tender.
Any supplier who does not meet this deadline will be
automatically placed on our supplier list for future reference
unless otherwise instructed; they are then automatically
invited to quote if this requirement should arise again.
Forthcoming Programme
Play Equipment
Over the next couple of years’ Forest Heath District Council will
be undertaking a number of projects to improve play facilities
within the district including: -
- Upgrading Existing Play Areas
- Proving New Adventure Play Areas
- Proving New Wheeled Sports Areas
- Providing New Multi Use Games and Sports Areas
We are seeking suppliers who are: -
· Innovative in their designs,
· Willing to engage in public consultations
· Understand National Play Strategy and Funding Streams
· Work with the council to enhance ‘wild play’ opportunities by
balancing the benefits of ‘risky play’ with safety standards.
Please contact our procurement department for further details
and to express an interest. Individual project will appear on this
website. Successful tenders may be considered for preferred
supplier status.
Should your company decide to respond to an advertisement and
express an interest in bidding for Council work, here are some
brief tips which you should bear in mind.
Background
We usually run two types of tenders - open and restricted.
Under an open tender procedure all suppliers who respond to an
advertisement are supplied with tender documentation which they can
return as appropriate. This approach is usually followed when
purchasing standard items such as goods.
The restricted procedure can best be described as a two stage
approach in which we invite interested suppliers to undergo a
pre-qualification assessment before inviting them to tender. The
restricted route is normally used for non-standard or large service
requirements where it would not be economic for all parties
concerned, if too large a tender field was invited, to
bid for the work, eg consultancy contracts.
The tender documents you will receive usually consist of the
following:
- Covering letter
- Instructions to Tenderer - details important
administrative procedures relating to the tender, eg dates and
times, method of tender return, evaluation criteria to be used in
the selection of the successful supplier, details of where tender
queries should be directed
- Tender Questionnaire - covers basic financial and
technical information about your company, eg accounts, insurance
levels, etc
- Specification - details our requirements and must be read
carefully and complied with
- Contract Conditions - gives details of the terms under which we
wish to do business. These should be read carefully, since it is
our policy to contract only on its terms and conditions of
contract.
Tips
Whichever procedure we follow, you should read the
advertisement carefully and submit or request the information
required by the dates we stipulate.
We normally require all suppliers to complete a questionnaire
detailing information about their financial/economic standing and
their technical capability. This usually covers information about
when your company was formed, what experience you have in providing
the goods/services/works being tendered for, details of where we
may obtain references on your company and details of your company's
finances. To ensure your bid is considered, you must:
- provide all the information requested
- make sure that you answer all questions accurately
- return the information by the closing date specified.
Sometimes the information we receive from suppliers is unclear
or in need of further clarification. Once again, you should provide
any additional information sought by the closing date set.
The tender documents we send out to suppliers contain details of
our requirements. The documents, particularly the specification,
should be read carefully and all information completed fully and
accurately. If you do not understand any part of the specification
you should ring the Council Officer named in the tender
documentation and request further information. This must be done
before the tender period closes.
Equal Opportunities
We are an equal opportunities employer and are committed to
promoting equality of opportunity for all people, irrespective of
sex, age, race or disability. We are keen to ensure that our
suppliers abide by the law and are working to best practice in this
area. All suppliers, as part of the tender process, will thus be
required to provide evidence that they have equal opportunities
policies in place and are committed to them.
Environmental Policies
We are committed to using the resources entrusted to us to ensure
best value for money at the least possible cost to the environment.
As part of this commitment to the environment, our procurement
policy will, wherever practicable, focus on:
- specifying less environmentally damaging products
- promoting greater use of renewable sources
- encouraging suppliers to use environmentally friendly practices
throughout the production process.
When applying for certain Council contracts, you may be
requested to supply evidence of your practices and procedures as
they relate to the environment.
Health and Safety
We are committed to ensuring the health, safety and welfare of our
employees and that of all others affected by our undertakings.
Contracts to supply goods or services will only be awarded to
contractors who can satisfy our requirements in terms of resources
required and their health and safety competence.
Successful contractors/suppliers are expected to demonstrate
compliance with current health and safety legislation
including:
- a commitment to the health and safety of their employees,
clients and others
- up to date health and safety policies and procedures
- adequate risk assessment procedures
- an adequate system of monitoring and reporting accidents,
incidents and ill-health
- access to competent health and safety advice.
Contracts are monitored to ensure compliance with contract
standards and health and safety
requirements.